Job Purpose

The Senior Accountant – Accounts Payable is responsible for managing and overseeing the full accounts payable function, ensuring accurate invoice processing, timely payments, vendor reconciliations, and compliance with accounting standards and company policies. The role supports month-end closing, audit activities, and supervises AP staff to ensure efficient and controlled financial operations.

Key Responsibilities (Accounts Payable Focus)

• Manage the end-to-end Accounts Payable cycle, including invoice receipt, verification, coding, posting, approvals, and payment processing.

• Review supplier invoices to ensure accuracy, validity, contractual compliance, and proper supporting documentation.

• Ensure all AP transactions are recorded in the correct General Ledger accounts and accounting periods.

• Audit and process payments related to suppliers, service contracts, and miscellaneous expenses in line with approved payment terms.

• Perform regular supplier statement reconciliations and resolve discrepancies promptly.

• Maintain compliance with internal controls, delegation of authority, and payment policies.

• Support month-end and year-end closing activities related to Accounts Payable, accruals, and prepayments.

• Monitor AP aging reports and ensure timely settlement of liabilities.

• Coordinate with Procurement, Operations, and Property Management teams to resolve invoice and payment issues.

• Prepare Accounts Payable schedules and documentation for internal and external audits.

• Assist with budget monitoring by reviewing AP transactions and highlighting variances.

• Supervise and review the work of Accounts Payable staff, ensuring accuracy and timeliness.

• Provide guidance and on-the-job training to junior accounting staff on AP procedures and ERP usage.

• Perform other duties as assigned by the Finance Manager.

Qualifications

Education

• Bachelor’s Degree in Finance, Accounting, or related field (minimum).

• Professional accounting qualification (ACCA, CPA, CMA, or equivalent) preferred.

Experience

• Minimum 8 years of accounting experience, with strong emphasis on Accounts Payable operations.

• At least 2 years of supervisory experience managing accounting or AP staff.

• Experience in property management, facilities management, or service-based organizations is an advantage.

Technical Knowledge

• Accounts Payable processes and controls

• ERP systems (AP modules), invoice workflow systems

• Vendor reconciliations and payment processing

• General Ledger accounting and month-end closing

• VAT compliance (if applicable)

• Internal and external audit support

• Accounting principles and procedures

Skills & Competencies

• High attention to detail and accuracy

• Strong analytical and problem-solving skills

• Effective communication and vendor coordination abilities

• Ability to manage high invoice volumes and deadlines

• Leadership and team supervision skills

• Strong integrity and confidentiality

• Advanced ERP and Excel skills

Key Performance Indicators (KPIs)

• Timely and accurate processing of supplier invoices

• Month-end AP closing completed by the 30th of each month

• Reduction of outstanding vendor discrepancies

• Compliance with internal controls and audit requirements

• Accuracy of AP reports and reconciliations